Punjab Traveling Allowance Rules

Punjab Traveling Allowance Rules

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PUNJAB TRAVELING ALLOWANCE RULES

CHAPTER 1  

 GENERAL

1.1 Short title These rules may be called the Punjab Traveling Allowance Rules.

1.2 Commencement They shall come into force at once.

1.3 The Traveling Allowance Rules in force in the Punjab immediately before the coming into force of these rules shall stand rescinded.

1.4 Extent of applicationThese rules shall apply to —

  1. all [1](civil servants) serving in connection with the affairs of the Punjab Government whose conditions of service the Governor of the Punjab is competent to determine;
  2. all officers belonging to the All Pakistan Unified Grades in respect of whom the Governor of Punjab has been delegated the powers to frame the rules regulating their traveling allowance; and
  • *(civil servants) on deputation with the Government of Punjab from the Federal Government or other Provinces of Pakistan, unless otherwise determined in any particular case.

1.5 Definitions In these rules, unless the context otherwise requires, the following expressions shall have

[1] The words “Government servant” & “Government servants” where ever appearing were substituted by the words “Civil servant” & “Civil servants” respectively vide Notification No.FD/SRI-8-3/88(P) dated 25.03.1989.

the meanings hereby respectively assigned to them, that is to say —

  1. “Audit Officer” means the Head of Office of Audit and Accounts subordinate to the Auditor-General of Pakistan who keeps the accounts of the Province of the Punjab or a part thereof and exercises audit functions in relation to those accounts on behalf of the

Auditor-General of Pakistan;

  1. “Authorized Medical Attendant” means a Medical Officer of Government required to attend on a civil servant or his family under the rules relating to medical attendance on civil servants;
  2. ** Deleted.
  3. “Competent Authority” in relation to the exercise of any powers means the Administrative Department concerned, acting in consultation with the Finance Department, or any other authority to which such powers may have been delegated;
    1. “Day” means a calendar day beginning and “Controlling Officer” means an officer declared as such for exercising supervision over the traveling allowance claims of a civil servant;
  4. ending at midnight;
    1. “Family” means a civil servant’s:
    1. wife or wives, or husband as the case

    may be;

    1. legitimate children and     stepchildren

    under 12 years of age;

  1. legitimate children and step-children

[1](more than 12 years old but) not more than 24 years old, if residing with and

wholly dependent upon him; and

  1. adopted child not more than 24 years old subject to the following conditions:
  • the civil servant has no legitimate or step-child of his own;
  • prior approval of the Government is obtained for having adopted the child;
  • Government’s liability will be restricted to one adopted child only;
  • adopted child will cease to be a member of the family if after his adoption, the civil servant has a legitimate or step-child of his own; and
  • adopted child is residing with and is wholly dependent upon him.

Explanation — A child not actually residing with a civil servant but residing in the same station where the headquarters of the civil servant is situated shall be deemed to be residing with the civil servant.

  1. “Finance Department” means the Finance Department of the Government of Punjab;
  2. “Government” means the Government of Punjab; “Head of Department” means any authority whom Government may declare to be Head of
  1. Department for the purposes of these rules and includes all secretaries to Government and heads of attached departments;
  1. “Head of Office” means any officer designated as disbursing officer or any other civil servant declared to be the head of office by the competent authority;
  2. “Headquarters” of a civil servant is the station which has been declared as such by a competent authority or in the absence of such a declaration, the station where the records of his office are kept;
  3. “Local Authority” means a local council, Municipal Corporation, municipal committee, municipality, zila council, tehsil council, union council, union

committee, town committee, body of port trustees or commissioners, or other authority legally entitled to, or entrusted by the Government with the control of management of a municipal or local fund;

  1. “Month” means a month reckoned according to the British Calendar;
  2. “Pay” includes special pay, qualifications pay, personal pay, and any other emoluments which may be specially classed as pay by a competent authority, and in case a re-employed civil servant whose pension is not wholly held in abeyance, pay includes the pension drawn by him provided that if the total of pay and pension exceeds the maximum of the pay scale of the post held during re-employment, the maximum pay of such scale shall be deemed to be the pay;

“Public Conveyance” means a Railway train, steamer, bus or other conveyance which plies regularly on a given course for the conveyance of passengers;

  1. “Personal car” is a car registered in the name of the civil servant or in the name of any member of his family;
  2. “Prescribed” means prescribed under these rules; and

“Transfer” means the movement of a civil servant from one headquarters station to another such station either to take duties of a new post or in consequence of a change in his headquarters.

1.6 Nature of traveling allowance (1) Traveling allowance is granted to a civil servant to cover the expenses which he incurs in traveling in the interest of public service.

(2) A civil servant’s claim to traveling allowance shall be regulated by the rules in force at the time the journey in respect of which the claim is made, is undertaken.

1.7 Functions of controlling officers A controlling officer in order to ensure that traveling allowance is not turned into a source of profit and that traveling is resorted to only when it is necessary in the interest of public service may —

  1. issue instructions limiting the extent of touring to be done by a subordinate officer;
  2. if the subordinate officer is in receipt of a conveyance allowance or a permanent traveling allowance and has done inadequate touring may reduce the amount of such permanent traveling allowance or conveyance allowance; and
  3. issue instructions to a subordinate civil servant to regulate his touring in such a way as to minimize unnecessarily large claims for traveling allowance.

1.8 Signature of controlling officer on traveling allowance bill No bill for traveling allowance other than permanent traveling  allowance or conveyance allowance shall be paid, unless it is signed or countersigned by the controlling officer.

1.9 Bar on delegation of duty of countersignature Unless expressly permitted by a competent authority, a controlling officer may not delegate to a subordinate his duty of countersignature.

1.10 Duties of controlling officer Before signing or countersigning a traveling allowance bill, the controlling officer shall —

  1. scrutinize the necessity, frequency and duration of journey and halts for which traveling allowance is claimed, and disallow the whole or any part of the traveling allowance claimed for any journey or halt if he considers that a journey or halt was unnecessary or unduly protracted, or that a halt was of excessive duration;
  2.  scrutinize carefully the distances entered in traveling allowance bills and satisfy himself, by maintaining proper check registers of bills signed or countersigned by him, that a double payment for one and the same journey is not passed;
  3.  satisfy himself that, where the actual cost of transporting personal effects, etc., is claimed under these rules the scale on which such personal effects were transported was reasonable and disallow any claim which, in his opinion, does not fulfill that condition;
  4.  exercise care that there is no evasion or breach of the fundamental principle of traveling allowance, viz., that the allowance is not to be a source of profit;
  5. observe any subsidiary rules or orders which a competent authority may make for his guidance;
  6. judge on the circumstances of each case whether the officer making the journey could or could not have purchased a return ticket and to allow traveling allowance accordingly when he considers that the officer making the journey could have purchased a return ticket; and
  7. satisfy himself that the mileage allowance for journeys by railways or steamer or other public conveyance has been claimed at the rate applicable to the class of accommodation actually used.

1.11 Journey on duty connected with a local authority When a civil servant paid from the *(Provincial Consolidated Fund) travels on duty connected with the affairs of a Local Authority (for which the traveling allowance is payable from the Local Fund), he should prepare a separate bill for such journeys but should forward such bill with the bill for the same month, if any, payable from Provincial Consolidated Fund, to the controlling officer for the latter bill, who will scrutinize the bills, and forward the bill payable by a local body to the local body concerned for necessary action under the rules of the Local Fund.

1.12 Journeys for which traveling allowance may be drawn Traveling allowance may be drawn in respect of a journey performed:

  1. for the purpose of tour;
  2. on transfer;
  3. on joining a first appointment;
  4. on retirement, suspension, dismissal or termination of employment;
  1. to attend a course of training or to appear at an examination;
  1. to give evidence in a court or to attend an inquiry or conference;
  2. to obtain or furnish medical advice or treatment;
  1. to attend a darbar or an official function;
  2. in attendance on an incapacitated civil servant or member of his family; and
  3. **(for) any other purpose authorized by a competent authority.
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